Jigsaw piece puzzle

Written Statement: Definition, Example and Related Terms

What is a Written Statement ?

A written statement is a formal document that puts facts, information, or declarations into writing. It's an official record that clearly expresses someone's understanding, position, or account of events. Unlike verbal statements, written statements provide a permanent, tangible record that can be referenced later and used as evidence if needed.

Written statements are crucial in contract law because they help establish clear documentation of what parties have agreed to or what has occurred. They can be used to prevent misunderstandings and provide concrete evidence in case of future disputes.

For a written statement to be legally effective, it should be clear, accurate, and detailed. It should include relevant dates, names, and specific information about the subject matter. In many cases, written statements need to be signed and dated by the person making the statement to verify its authenticity.

Written statements can take various forms, including affidavits, declarations, testimonies, or simple documented accounts of events. They are often used in contract negotiations, dispute resolution, and legal proceedings as evidence of what was agreed upon or what transpired.

Example(s)

  • Scenario Description
    A contractor documents completed work The contractor provides a detailed written statement outlining all work performed, materials used, and completion dates. This serves as evidence of work completed and helps prevent disputes about the scope of work performed.
    An employee documents a workplace incident The employee prepares a written statement describing what they witnessed, including the date, time, location, and people involved. This becomes part of the official record and can be used in any subsequent investigation or legal proceedings.